Privacy Policy

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Last Updated: 11-15-2025

This Privacy Policy explains how Epinova LLC (“Epinova,” “we,” “us,” or “our”) collects, uses, shares, and protects personal information when you visit epinova.org or use any related products, AI-enabled tools, advisory systems, or online services (collectively, the “Services”). By using our Services, you agree to the practices described in this policy.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily submit, including:

• Name 
• Email address 
• Phone number 
• Messages sent through contact forms 
• Uploaded files 

1.2 Information Collected Automatically

When you visit our website, we automatically collect:

• IP address 
• Browser type 
• Device information 
• Page views and visit duration 
• Referring URLs 
• Cookie identifiers 

This includes data collected through cookies, analytics tools, and security logs.

1.3 AI Interaction Data

If you use our AI-enabled features (now or in the future), we may collect:

• Prompts and inputs 
• Uploaded datasets or documents 
• Output logs 
• Interaction metadata 

This data may be used to improve our systems in anonymized or aggregated form.

2. Legal Basis for Processing (GDPR)

If you are located in the EU or UK, we process your data under:

• Consent 
• Legitimate interest 
• Contractual necessity 
• Compliance with legal obligations 

3. How We Use Your Information

We use your information to:

• Provide and maintain our website and Services 
• Respond to inquiries and communicate with you 
• Improve site performance and user experience 
• Develop and enhance AI tools and research platforms 
• Ensure security and prevent misuse 
• Comply with applicable laws 

We do not engage in automated decision-making that produces significant legal effects without your consent.

4. Cookies and Tracking

Our website uses cookies for:

• Essential site functions 
• Analytics and performance metrics 
• Security monitoring 

You may adjust your browser settings to manage or disable cookies.

5. How We Share Information

We may share your information with:

• Hosting providers 
• Security or analytics vendors 
• Professional advisors 
• Service providers that support our technology or AI systems 
• Regulatory authorities when required by law 

We do not sell your personal information.

6. Data Retention

We keep personal data only as long as necessary to:

• Provide our Services 
• Respond to your requests 
• Maintain site security 
• Meet legal or regulatory requirements 

AI interaction data may be retained in anonymized or aggregated form.

7. International Data Transfers

Your information may be transferred to and processed in the United States or other locations where our service providers operate. We use GDPR-compliant safeguards such as Standard Contractual Clauses (SCCs).

8. Your Rights

8.1 GDPR Rights (EU/UK Users)

You may request:

• Access 
• Correction 
• Deletion 
• Restriction 
• Data portability 
• Withdrawal of consent 
• Objection to processing 

8.2 CCPA Rights (California Residents)

California residents may request:

• Access to collected data 
• Correction 
• Deletion 
• Disclosure of categories of information collected 

We do not sell or share personal information for monetary gain. Requests may be submitted via email.

9. AI Transparency and Ethical Use

Epinova LLC follows ethical principles for AI governance. We commit to:

• Transparent AI data handling 
• Human oversight in AI-assisted decision pathways 
• Avoiding sensitive data without explicit consent 
• Secure data storage and processing 

Your data will not be used to train third-party AI models without disclosure.

10. Children’s Privacy

Our Services are not intended for users under age 16. We do not knowingly collect children’s personal information.

11. Security Measures

We implement reasonable administrative, technical, and physical protections. However, no online system is completely secure.

12. External Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices.

13. Updates to This Policy

We may update this Privacy Policy from time to time. The “Last Updated” date will be revised accordingly.

14. Contact Us

Epinova LLC132 Allison Cir. Carrollton, GA 30117 United States

Email: contactus@epinova.org Phone: (+01) 678-667-8801